SharePoint is the fastest growing product
of Microsoft, widespread and used by many of the fortune 500 companies.
SharePoint is a tremendous tool with a wide range of capabilities. It addresses
high level business analysis to identify problems and opportunities helping
businesses improve content collaboration and increase access to business
intelligence. It also ensures that strong data security, compliance and
auditing processes are all in place. Merely deploying and making it available
cannot assure its successful adoption throughout the organization. While its
implementation in the corporate world has increased, getting users to adopt
SharePoint and sustaining it securely can be challenging. Here are few tips
which will help you increase SharePoint adoption in your organization to garner
its business benefits.
Analyze Your Requirements
Before deploying SharePoint, it is
imperative to look at your company’s objectives, initiatives and goals because
SharePoint has a lot of features to suit your specific business requirements.
Also look into the current application usability, process and people involved;
issues related to them and how SharePoint can fix them for you.
Designed Architecture
Knowing more about SharePoint architecture
and how templates can be designed well which involves many content types and
navigation, is more important to make your SharePoint environment rich and
user-friendly. Many organizations build web pages without proper planning and
don’t think of end user accessibility for updating their content. Designing
your architecture with proper flow will build an easy access to end users who
can take full advantage of all available features. Thus innovative planning and
designing of architecture to hold all new features and support your
requirements helps users provide quality output.
Plan Your Deployment as per Critical
Needs
Rather than installing the complete set of
features in SharePoint
application to end users, it is better to install critical features as per your
specific needs. In general some of the most common features that are needed
include document sharing, managing sales, intranets, business intelligence and
custom applications accessed through dashboards.
Being Proactive is a Key Strategy
In addition to planning and designing your
architecture as per the current business requirements, you also need to
proactively think and design template for future requirements and capabilities.
Proactive design will help with end user needs for better and lasting system
usability.
Your First Run—Start Slowly
It is always better not to do multiple
things at once. Start slowly, and devise your deployment gradually over time.
For example, you can initially target to a particular group of people or
capabilities, focusing on specific issues that people face like managing sales,
accounting, business planning or sharing of spreadsheets.
Customize End User Training
Most companies feel that SharePoint is easy
to understand and use while in reality it is tricky for the users without
proper training. Although there are a lot of training institutes, books, DVDs,
online courses and many other ready-made materials available, they usually
don’t guide you properly for custom-built features available in your SharePoint
application. Companies need to focus on proper business-specific training to
their employees on SharePoint before they start using it. Guiding users with
how SharePoint can benefit them and how easily it can be accessed will motivate
them to embrace the change. Creating few training documents, notes, PPTs of
most commonly used tasks and features will all help end users understand the
application better.
Security via Permissions Levels
SharePoint security comes via various default
levels of permissions. These permission levels are the base of security that
can be assigned to groups. Instead of sharing them with individuals, it is
better to share them with groups first and later in each group you can add
users to make sure about each of their permission levels before providing.
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